When you’re attending an event, transportation is a critical part of the experience that can make it, or break it. Travel sets the stage for the event that follows, and how you manage that travel can influence the moods of people who are attending the event. It is therefore critical to have a user-friendly, accessible, and effective transportation management application.

You can handle the transportation yourself when the event is nearby, or when it is small. However, in the case of a big event, particularly ones where you have to travel out of state, or out of the country, transportation management is no mean feat. Event transportation solutions provide you with the means to coordinate your guests, equipment, and goods in a streamlined way. In addition, they help you remain connected with your internal and external networks in a meaningful way.

 What does a typical event transportation solution consist of? 

Logistics management is an integral part of event planning, particularly for large-scale events like corporate events, sports events, and trade shows. Being a one-man army is simply not a viable or realistic option, and organized event logistics support is the need of the hour. Developing a ride-hailing app solution for event management is the most integral part of this equation. 

Here are a few things that should be addressed in an effective event logistics app: 

Reliable and prompt support, in addition to flexibility of travel  

When choosing an event logistics app, clients want to commute in a quick and secure way. The application should provide flexibility in terms of travel. Vans, buses, and taxis are a few ways in which large groups of people prefer to commute. An effective event logistics app provides the best alternative routes to circumvent traffic and delays.

Organization and cohesion 

Large conferences and events need a cohesive, effective transportation process. And this process needs an effective interface in the form of a well-designed application. Larger events mean that a greater number of people are commuting together, and coordinating them effectively is absolutely essential. Professional logistics managers set up the entire organization of required transportation.Dispatchers and coordinators manage logistics to and from the event, predicting scenarios that might happen. They provide comprehensive logistics plans well before the event. These logistics plans need to be conveyed to clients both before and during the transportation process. An effective application helps drivers, clients, and logistics managers to stay connected and interact smoothly. Pickup locations, ETAs, and drop-off locations are examples of data that need to be cohesively organized and accessible to clients.

Safety 

Safety is a critical consideration of logistics management. Safety is vital regardless of event size, and scenarios that hinder the transportation process or event should be accounted for. The app should provide safety features in the form of insured rides, an emergency panic button for dangerous situations, and access to the relevant personnel in the case of a medical, or other kind of emergency.

Designing your own event transportation management app 

If you’re keen on developing your own event transportation management app, here are a few factors that you have to consider.  

• The application should furnish transportation info (type of vehicle, routes, etc.), meeting plans, and provide support details regarding the event.
• The app should furnish traffic flow analysis, so congested routes can be avoided. The most effective routes, ratings/reviews of the vehicle drivers/fleet, emergency plans, and trip prices should also be displayed.
• The app should provide support and assistance with regards to onsite and offsite situations. Client requests, queries, and requirements should be resolved promptly via the app.
• The app should feature a GPS for tracking and handling routes. It should support automated reporting for calculating passenger count.
• The application should feature two different interfaces: one for the client, and the other for the logistics manager.

Uber clone app based on taxi booking apps developed by Appdupe provides these features, and then some. Fully customizable right out-of-the-box, Uber clone app is a versatile logistics management solution that is streamlined, user-friendly, and accessible. The app can be modified according to your event transportation management business’s requirements; it has been developed to simplify the experience for clients and logistics managers alike. Appdupe is a pioneer in the clone app and on-demand app space, and this solution is a shining example of its expertise and track record.

Conclusion

Effective logistics management is vital for the success of an event. Transportation sets the stage for a memorable experience, and ineffective logistics management is sure to put a damper on the mood of attendees. It is therefore essential to ensure that the transportation and the method in which clients interact with the transportation company are both as hassle-free as possible. Appdupe’s Uber clone app is your one-stop, fully customizable solution for your event transportation management application needs.