The most popular document management system and collaboration platform across the globe, Microsoft’s SharePoint boasts over 200 million active global users. The pandemic and the resultant lockdowns led to a surge in work from home and remote working environments. This helped in driving the adoption of Microsoft SharePoint. In this guide, we will explore what SharePoint is, how it benefits users, and why businesses should go for custom SharePoint development.

What is Microsoft SharePoint?

Microsoft SharePoint is a popular collaboration and document management tool that enables organizations to manage different types of business content including archives, documents, and reports. The enterprise-ready solution simplified the creation of sites and subsites for different teams spanning different departments. The customizable platform can be tailored with custom SharePoint development. Companies can hire SharePoint developers to tweak the platform according to their needs and goals. Now that we have covered what SharePoint is, let’s explore the various benefits offered by the popular collaboration platform.

What are the Benefits of Microsoft SharePoint Development?

The key advantages offered by Microsoft SharePoint are:

• Streamlined Business Operations
• Security and Privacy of Data
• Efficient Content Management
• Real-Time Collaboration and Communication
• Integration and Ease of Use

1. Streamlined Business Operations

SharePoint enables users to better manage and handle a number of day-to-day and seemingly ordinary tasks. It allows business users to review and approve files, get signatures, etc more efficiently. Microsoft SharePoint development helps users route documents and items for approval and publication, collect feedback and signatures, and track issues, projects, and tasks.

It offers a number of avant-garde workflows designed for automating mundane business processes and operations. Businesses can integrate the workflows with client apps, email programs, and internet browsers to create seamless and consistent user experiences.

2. Security and Privacy of Data

Microsoft SharePoint is highly secure and safe, making it popular among users across the world. It handles all the data in a secure manner, thereby eliminating any security or privacy-related concerns. Custom SharePoint development solutions are equipped with high-end security features that decrease the threat of outages and data leaks. The security features also consist of new workflow updates and user authentication. It encrypts the data and files using keys and BitLocker encryption respectively. Multi-layered protection goes a long way in preventing security issues.

3. Efficient Content Management

SharePoint is one of the best tools for content management and optimization. It enables users to manage the content as and when they want. They can hold the content until they want to publish it. The content can also be reused and be subjected to any last moment changes. Features like version controls and update changes ensure that everyone on the team is on the same page.

Businesses that rely on disparate systems and folders for delivering content control, fail to optimize content management. By investing in custom SharePoint development, businesses can empower their employees to create and submit content in no time. The publishing of the content can be pre-scheduled for added convenience.

4. Real-Time Collaboration and Communication

Microsoft SharePoint connects everybody in the team or department through a centralized system. This is particularly useful for businesses that have remote staff. Traditionally, employees working from home or on the field may have been cut off from accessing relevant and updated data. Data was not available remotely and in real-time and this led to a lot of delays and inconsistencies.

By investing in Microsoft SharePoint Development businesses can bring everybody together and foster a work culture of collaboration and communication. By making all the business goals and metrics visible to everyone on board, and offering a secure platform for engaging in meaningful interactions, SharePoint boosts efficiency across the organization.

5. Integration and Ease of Use

The flexible and multi-functional platform is integrated with client desktop apps, email clients, and web browsers. Employees can easily access and interact with content, workflows, and data. SharePoint can seamlessly connect with the existing business apps. It works smoothly with the entire Microsoft Office Suite, Microsoft Exchange Server, and a number of other systems. SharePoint Online can be accessed on an array of internet browsers.

Moreover, SharePoint allows users to multitask with ease. The multi-tasking ability boosts decision-making. It enables employees to set up business intelligence portals and display essential data on visual dashboards.